Slavery and Human Trafficking Statement 2020/2021
Purpose of this statement
This statement is made on behalf of Simplify trading as; Advantage Property Lawyers, Cook Taylor Woodhouse, DC Law, JS Law, My Home Move Limited, Moving Made Easy, Move with Us Conveyancing, Partners in Property U.K. Limited, Premier Property Lawyers, Quality Solicitors (together, the Group) pursuant to section 54 (1) of the Modern Slavery Act 2015 (the Act).
The Statement was approved by the Senior Leadership Team of Simplify on behalf of the Group on 01/09/2020. It was reviewed and approved by each of the individual entities comprising the Group which have obligations under the Act.
Simplify takes its obligations in relation to the identification, reporting and prevention of slavery and human trafficking very seriously and has a zero-tolerance approach to all abuses of human rights. As a responsible business, the Group is committed to taking appropriate steps to ensure that slavery and human trafficking does not occur within any part of its own business or within its supply chain. We are committed to upholding and promoting human rights through the way we conduct our business, including our programme of charitable initiatives.
Overview of business activities
Simplify is made up of a collection of property and legal services companies and consists of a number of the UK’s largest group of Conveyancing businesses. The Groups full-service capabilities are delivered by approximately 2000 people, across an expanding number of offices and home bases, who work in a highly integrated manner.
Countries of operation and supply
The Group currently operates in the United Kingdom, although the Group outsources some its commercial operations through Teamlease based in India.
The following activities are considered to be a risk of slavery or human trafficking:
High volume recruitment via recruitment agencies
Recruitment/Agency Workers – the Group uses only specified, reputable employment agencies to source labour and always verifies the practices of any new agency it is using before accepting workers from that agency. Agencies are only engaged following the receipt of, and the Group agreement to, the agencies terms and conditions. Where Agency terms and conditions in anyway contravene the Groups commitment to ensuring that its supply chain does not contain any risks of modern slavery or human trafficking said agencies will not be used. Where taking on staff via agencies the Groups HR department will be responsible for carrying out all checks to ensure individuals are eligible to work in the UK and ensuring that staff are aware of its policies and procedures.
Simplify supply chain
The Group has a relatively simple supply chain model that is built around supporting its core conveyancing practice and maintaining its office and technology infrastructure. The types of goods and services necessary to do so fall into seven broad categories:
- Business services – the diverse range of products and services the Group buys to ensure it can maintain normal day to day operations in its offices and support its core conveyancing practice, such as cleaning, catering, security, and print and document services;
- Professional services – the professional services the Group buys such as external training, audit services and advisory services in such areas such as regulation and insurance;
- Real estate – the office space the Group buys or leases to accommodate its people and operate its business;
- Technology – the systems, software and equipment that are necessary to maintain the global technology infrastructure that supports the Group;
- Outsourcing services – The Group outsources some of its commercial operations through TeamLease based in India.
- Travel – as a national law firm, mobility is essential and the Group works with a number of travel providers such as hotels, airlines, and train operators; and
- Support Services – provision of administrative support to enable exceptional client service.
We expect Companies within our supply framework to ensure their goods, materials and labour related supply chains:
- Fully comply with the Modern Slavery Act 2015; and are
- Transparent, accountable, and auditable; and are
- #Free from ethical ambiguities.
The Group undertakes due diligence when considering taking on new suppliers, and regularly reviews its existing suppliers. The Group’s due diligence includes evaluating the modern slavery and human trafficking risks of each new Supplier.
The Group has a number of existing policies and procedures which are relevant to mitigating the risk of slavery or human trafficking occurring in the Groups business or its supply chain. In particular, the following Group policies are directly relevant to the issues discussed in this statement.
Health and Safety Policy – this policy sets out the Groups commitment and approach to ensuring it provides a healthy working environment for its employees and contractors working onsite.
Bullying and Harassment Policy, Whistle Blowing Policy, Grievance and Equality and Inclusion Policy – combined these policies set out the Groups commitment and approach to preventing the occurrence of discrimination, harassment, bullying or victimisation in the work place.
Authority Limits and Contract Signing Policy – these policies set out the Groups internal control and governance procedures with regard to approving financial transactions and signing contracts with suppliers. The policy ensures that contracts cannot be entered into without an appropriate level of review and authorisation by a suitably senior member of staff.
Safeguarding Policy – This policy aims to protect all employees from abuse and harm and advises what they can do if they are suffering some type of abuse or they suspect someone else they know is at risk.
Simplify provides its employees with access to an employee assistance programme (provided by an independent third party company) that can be used by its employees for free and confidential advice in relation to workplace concerns or issues as well as communicating clear processes for reporting concerns within the Group. We have an appointed Safeguarding Officer in place.
Training in relation to slavery and human trafficking
Simplify will be providing training from 2021, to employees involved in supply chain activities, to raise awareness of slavery and human trafficking as a problem that could potentially affect the Groups supply chain.
Simplify requires that all Human Resources professionals within the Group are aware of the Groups commitment to reduce the risk of any modern slavery or human trafficking within Simplify. HR professionals within the group will be made aware of:
- the basic principles of the Modern Slavery Act 2015;
- how to identify and prevent slavery and human trafficking;
- what to do to flag up potential slavery or human trafficking issues to the relevant parties within Simplify; and
- what external help is available, for example through the Modern Slavery Helpline.
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